Athena Meetings: Calendar, Recording and Analysis

Connect your calendar and Athena can create and summarize events, join your Zoom, Microsoft Teams and Google Meet calls, record and transcribe them, and prepare you before each meeting. Recordings and transcripts become assets you can search and ask Athena about.

How to connect Google Calendar and turn on meeting attendance

Steps in this video

Open Calendar
Connect Gmail
Sign in to Google
Open meeting settings
Enable meeting integration
Allow calendar access
Check your meeting

Key Features
Step-by-step Instructions

Calendar Integration and Event Management

Ask Athena to create calendar events or summarize your upcoming schedule. Through natural language commands, you can create new calendar events and get quick, summarized access to your upcoming schedule. The integration ensures real-time synchronization while maintaining the security and privacy of your calendar data.

Automated Meeting Recording and Transcription

Athena captures your meetings across Zoom, Microsoft Teams, and Google Meet, generating automatic transcriptions with speaker identification, summaries, and action items. Calendar integration enables automated meeting attendance, while comprehensive preservation includes video, audio recordings, and AI-generated notes.

Search and Analysis

Review hour-long meetings in just 5 minutes with intelligent scanning capabilities. Meetings become native Athena assets that you can reference in Chat and use as foundation for new documents and spreadsheets. Access instant analytics that surface action items, tasks, questions, and key metrics with a single click.

Meeting Intelligence and Insights

Access instant analytics from your meetings including sentiment analysis, topic extraction, decision tracking, and question identification. Athena identifies key moments, highlights important discussions, and surfaces patterns across multiple meetings to provide organizational insights. Track your meeting patterns, time allocation, and scheduling trends to optimize your calendar management and productivity.

Automated Meeting Preparation

Athena can automatically prepare you for upcoming meetings by gathering relevant documents, summarizing previous discussions, and identifying key topics to address. Get briefed on meeting context without manually searching through emails and files. Configure workflows to execute specific actions before, during, or after scheduled meetings, such as sending reminders, gathering materials, or generating follow-up tasks.

Follow these steps to set up and use Athena’s Meetings & Calendar features. We recommend completing the setup steps in order before exploring the different ways to use meetings and calendar events.

Step 1: Calendar Setup
Step 2: Zoom Integration (Optional)
Step 3: Recording Meetings
Step 4: Analyzing Meetings

First, integrate your calendar with Athena to enable automatic meeting attendance and event management.

Navigate to Settings

Navigate to Settings. Select Email & Meetings in User Settings. Choose your calendar provider.

Meeting and Calendar settings with calendar connection controls

Provide Permissions

Select the account whose calendar you wish to sync and provide all permissions for Athena to access your calendar.

Verify Integration

Once your setup is complete, you’ll be able to see your upcoming events in Athena. Your calendar is now connected and ready for automated meeting attendance.

After your meetings conclude, the recordings and transcripts become Athena assets that you can analyze and extract insights from.

Access Meeting Assets

Once your meeting terminates, the meeting transcript and recording are saved as Athena assets in your workspace. These assets include speaker identification, timestamps, and full audio/video recordings.

Analyze Meeting Content

Drag and drop your meeting assets onto your Space. Enter prompts in Chat to extract insights and press Enter.

Prompt

Extract action items for each person from @your-meeting-name

Replace your-meeting-name with the name of your meeting.

Meeting recording, transcript, and action item request in Spaces

Generate Meeting Artifacts

Use meeting transcripts as foundation for new documents, spreadsheets, or presentations. Ask Athena to create summaries, identify decisions, track questions, or generate follow-up materials based on meeting content.

Hover over a meeting in the Spaces sidebar to read its summary without opening it. The preview also shows the meeting date, duration, and attendee count when available. Only meetings you can access appear, and the summary appears only when one is available.

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Athena Meetings: Calendar, Recording and Analysis

Calendar Integration and Event Management