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Athena provides three powerful systems for organizing and managing your data: Folders, Collections, and Catalogs. These complementary tools help you structure, group, and connect to various data sources within your workspace.
Folders
Hierarchical organization with parent-child relationships and protected user spaces
Collections
Group related assets together for thematic or project-based organization
Catalogs
Connect to external data sources and providers for live access to your data
Folders
Collections
Catalogs
Folders in Athena provide a hierarchical structure for organizing your assets, similar to traditional file systems. They support parent-child relationships, allowing you to create nested folder structures that match your organizational needs.
Assets: Documents, sheets, notebooks, and other file types
Subfolders: Create nested hierarchies for complex organization
Live Assets: Files from external providers like SharePoint or Google Drive
Your personal sandbox folder is automatically created and provides a private space for your assets. Other users cannot access your sandbox unless you explicitly share assets from it.
Collections allow you to group related assets together without changing their folder location. Think of collections as custom tags or playlists for your assets - an asset can belong to multiple collections while remaining in its original folder.
Asset List: All assets in the collection with their types and metadata
Description: Rich text explanation of the collection’s purpose
Quick Actions: Add new assets, remove items, or refresh the view
Asset Preview: Click any asset to view it without leaving the collection
Collections are perfect for organizing assets across folder boundaries. For example, create a collection of all Q4 reports even though they’re stored in different department folders.
Catalogs provide connections to external data sources, enabling you to access data without importing it into Athena. There are two types of catalogs: Database Catalogs for structured data sources and Live Asset Catalogs for external file providers.
Database catalogs connect to structured data sources like Snowflake, BigQuery, PostgreSQL, or other SQL databases. They provide a hierarchical view of your data: Catalog → Schema → Table → Columns.
Live asset catalogs connect to external providers like SharePoint, Google Drive, Gmail, and ServiceNow. They enable you to access and work with files that remain in their original locations.
Learn how to connect your SharePoint to Athena here!